Public response links
Collect responses through one web link that can be shared with participants.
Find Best Time
Find Best Time
Compare availability without managing another message thread.
Create a Find Best Time request with possible dates, time windows, and a meeting duration.
Share one response link, review when participants are available, and confirm the selected time as a calendar event.
The coordination gap
Several calendars should not require dozens of messages.
Group scheduling often means asking for availability, interpreting different replies, checking calendars again, and repeating the process when one option stops working.
The information becomes difficult to compare because it is spread across separate conversations.
Replies arrive in different formats
Dates, time zones, and preferences become difficult to compare across messages.
Changes restart the process
One new conflict can trigger another round of calendar checks and follow-ups.
The organiser assembles everything
Availability has to be translated manually before a final option can be chosen.
Practical workflow
Collect availability first, then choose the meeting time.
Find Best Time keeps possible windows and participant responses in one request, while the organiser remains responsible for selecting the final event time.
- 01
Add the meeting details
Set the purpose and duration so every option represents the same request.
- 02
Offer possible windows
Choose the dates and time ranges participants should consider.
- 03
Share the response link
Send one public page instead of managing separate replies.
- 04
Collect each response
Participants mark options as available, available if needed, or unavailable.
- 05
Compare the group
Review combined availability and conflicts in one organiser view.
- 06
Confirm the event
Select the final time and turn it into a calendar event.
Response tools
Scheduling responses that are easier to compare.
Keep proposed times and participant responses together while leaving the final decision with the organiser.
No participant account required
Allow participants to respond without creating a Harmonise account.
Available responses
Mark an option as a time that works.
Available If Needed responses
Keep a workable fallback distinct from a preferred option.
Unavailable responses
Record when an option cannot work for a participant.
Response updates
Let participants return through their response link when availability changes.
Combined availability
Review participant responses together for each proposed option.
Conflict comparison
Identify which proposed times create conflicts before confirming the event.
Event confirmation
Turn the organiser’s selected time into a calendar event.
A clear handoff
Participants provide availability. The organiser makes the decision.
Participants can respond from the public link. The organiser can use web or mobile to review responses and confirm the selected event time.
Common questions
Questions about Find Best Time.
Short answers about how this part of Harmonise fits into your planning workflow.
Do participants need a Harmonise account?
No. Participants can submit availability through the public response link.
Who chooses the final time?
The organiser compares the responses and confirms the selected time.
Bring Find Best Time into the rest of your plan.
Use Harmonise across web and mobile to keep calendars, tasks, availability, and scheduling in one connected planning system.